Aspen Wedding Planning 101: Choosing a Venue

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Recently engaged? Congrats! Getting started with the wedding planning can be overwhelming. Where do you even begin? We hope that Aspen Wedding Guide can be a helpful resource for you during your wedding planning. Before thinking about anything else, we recommend starting with choosing your aspen wedding venue. This is because you can’t really pick a date until you have a venue, and before booking anything else you need to know your wedding date! Also, your wedding venue will set the tone for your wedding. Whether it’s casual or formal, rustic or modern, the decor and other details should match up with the style. Here are some tips for getting started on your search.

  • Choose the date. While you can’t specifically finalize a wedding date until you have confirmed your venue is available on that date, having a rough idea will be so helpful when trying to choose a venue. If you know you want a winter wedding, obviously a venue that has an inside space is key here in Aspen. When looking at venues, finding out availability will be easier if you know you’d like a Saturday in June or July vs just a vague “any date.” Here are some more helpful tips for choosing your wedding date.
  • Consider the style you want. When you think about your wedding day what do you envision? Are you tying the knot in a barn with burlap and lace? Saying “we do” barefoot with a mountainscape and wildflowers in the back? Or do you picture a ballroom black-tie affair? Thinking about your ideal wedding day style will help you pinpoint venues that would fit into this vision. Here are some of our favorite ceremony sites, look through them and see if any fit what you are looking for.
  • Think about the size. All venues have a maximum for the number of guests it can hold. You want it to be comfortable, not cramped for space. Whether you want a large wedding or a more intimate affair, it is important to make sure your dream venue will accommodate your wedding size. While you don’t need an exact count (that will come much later!) creating a rough guest list will helpful in determining whether your wedding will be 50 people or 250 people.
  • Don’t forget your budget! Creating a budget for your wedding day is typically one of the first things brides and grooms do before beginning to plan. How much do you want to spend on the reception and ceremony venues? A wedding planner can help you determine the average costs and percentages of the different pieces as well as recommend venues that fit into your specific budget.

Once you have these questions answered and you have narrowed down the venues to a few you are interested in, set up an in-person visit.

Now that you have the basics covered. Here are some helpful hints on what to ask your during your in-person venue tours to make sure you find that dream wedding venue.

  • Will you be the only wedding on your date?
  • How long do you have access to the venue?
  • Is there a bridal room and/or grooms room?
  • Is it handicap accessible?
  • How many bathrooms are available?
  • What is the parking situation?
  • What is included in the rental fee?
  • When can vendors arrive for set up?
  • Are there any restrictions for wedding decor?
  • Are there recommended vendors? Is use of these vendors required?
  • What would be the rain plan?
  • Can I see photos of the venue set up for the ceremony/reception?
  • What are the available options for setting up different parts of the wedding?

    We recommend touring at least three venues and asking as many questions as possible. Make sure you know exactly what is included and have a contract specifying these details.

April 30, 2018 |

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