Congrats on your engagement! You are probably caught up in the excitement (and the sparkly rock on your finger!). Although you may be eager to get going with the planning, it can be hard to know where to begin. Hiring a wedding planner (or day of coordinator) in the beginning planning stages can help you stay organized and stress-free.
We spoke to Aspen wedding planner Jane Floyd, of Always Aspen with Jane Floyd, for tips on hiring a wedding planner and why you should hire one for your aspen wedding day.
Why should you hire a wedding planner?
- Vendor relationships.
“Rely on your planner to find the perfect vendors, musicians, menus, and just about everything,” explains Jane.
Choosing the perfect Aspen wedding vendors to execute everything from food to flowers is crucial. You want to find people that fit with your budget and style. Also, it is important that you work well together. Your wedding planner can share vendors they recommend and have worked with in the past. They can also help you find vendors for specific needs. Having connections can be beneficial to you because you may get discounts and vendors enjoy working with wedding planners that they trust.
Additionally, a wedding planner can help you create a budget and help you find vendors and recommend items that fit into your budget.
- Handling logistics.
Jane says, “You want to enjoy this special day! Hire a wedding coordinator to handle all logistics with vendors and the wedding party to ensure everything runs smoothly.”
Your Aspen wedding planner can help you draft a timeline for the day of your wedding, so that everything will run smoothly. Your wedding coordinator can help you with realistic times for all pieces you want to include for you wedding day. They can also help with contacting vendors prior to the wedding day to make sure nothing is forgotten and that your vendors are aware of the time they need to be there and what they are responsible for.
If anything goes wrong during your wedding, your coordinator will step up to create a solution. It is inevitable that something will stray from the plan, but with a professional and experienced team of vendors including your wedding planner, they should be able to fix the problem. Most likely with you not even knowing about it! You don’t want to have to worry about anything on your day, and having a coordinator or planner will allow you (and your guests) to relax and celebrate.
- Achieving your vision.
“It’s all in the details.” Jane Floyd
Whatever your vision is for your wedding day, your wedding planner can help you achieve the style that you desire. If you have no idea where to begin and are overwhelmed by the details, your wedding planner can help you figure out the look you want.
The attention to detail is what will make your wedding really special. Every wedding has a dress, flowers, venue, food, music, etc. Wedding planners will help you make your wedding memorable by listening to your dreams and making them a reality.
I can’t hire a wedding planner because….”
- I can’t afford one.
Jane answers, “This is money well spent for even a minimum amount of service.” Hiring an Aspen based planner will ultimately save you money because of the special pricing that I can provide through numerous business contacts.”
Many people choose to forgo hiring a wedding planner because of budget constraints. However, your planner truly organizes the whole day. A planner can save you time and money. They can help you create a budget, and then recommend amazing Aspen wedding pros that fit with your budget.
- My friends and family are helping.
Jane asks, “Are your friends and family going to attend the wedding? If so, why not treat them as special guests and allow them to enjoy the celebration rather then “working.”
One of the main goals of a wedding planner is to allow you to relax and enjoy your day without worrying about the details. If your parents, family members or friends have to set up décor, check on vendors and keep you on your timeline they will be stressed and not able to enjoy your wedding!
- My venue already has a coordinator.
“This is great. On site venue coordinators will oversee the “workings” of the venue.”(Jane)
Venue coordinators are great resources. However, their responsibilities surround the venue. Showcasing the venue, food and beverages, catering needs (if a part of venue), setting up tables and chair, payment and final invoices. A wedding planner or day of coordinator will work on all aspects of the wedding.
Hiring a wedding planner or coordinator is so important!
We would like to sincerely thank Jane Floyd for her contribution to this post.
Always Aspen with Jane Floyd has designed, planned and coordinated hundreds of weddings, social events, and corporate retreats, not only in Colorado, but worldwide.
To contact here visit her website here, or email firstname.lastname@example.org.
- I can’t afford one.
Jane says, “Your planner should be a professional with extensive knowledge and significant experience.”
While you have likely never planned a wedding before, wedding planners and day of coordinators have experience planning many weddings. They know a lot of details that may slip through the cracks if you were planning on your own. They can help to ensure your wedding day runs smoothly and all details are executed.