Wedding Blog

5 Fun Wedding Favor Ideas

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Favors are a small part of your wedding day details but they can be important. After months of planning you may just be considering the smaller details like favors. Wedding favors are a special way to thank your guests for attending your special day. They can be a part of your table decor and connect with your wedding theme. Still, wedding favors can often be extremely difficult to decide on. Here are 5 ideas for fun Aspen wedding favors.

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Photo: The Wedding Chicks

1. Sweet Treats Surprise your guests with an edible treat to-go! Fun ideas include homemade flavored popcorn, s’more kits, cupcakes in a box, candy, chocolate, coffee or tea, honey or jam, and more. Hot chocolate mix with marshmallows and chocolate shavings in a mason jar is a cute idea for a winter wedding. The options are limitless. Pick something that is meaningful to the two of you. Make sure it is easy to take home, you don’t want people leaving them behind! Add little tags such as “Love is Sweet,” “Donut Leave Without a Treat” and other fun cards with a thank you!

2. Watch Love Grow Send your guests home with some seed packets, a satchel of lavender or a mini plant. These are perfect for outdoorsy weddings or for couples that love nature.

3. Kiss the Cook If you and your significant other love creating masterpieces in the kitchen, creating your own spice mix or condiment is a great gift. Give guests a spice packet blend that you mixed up yourself or share your signature salsa or BBQ sauce. Keep in mind that if guests are traveling by airplane to Aspen, they may not be able to bring anything liquid back in their bags.

Photo: BeCollective on Etsy

Photo: BeCollective on Etsy

4. Cheers to the Mr. and Mrs.

Keep the party going after the wedding by gifting mini alcohol, wine or champagne bottles. Another quirky idea is to give your guests mini hangover kits. Include a water bottle, tylenol, mints, visine, small toothbrush, chapstick, hair tie, tissues, emergen-c, etc.

5. Local Aspen

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Put together a little gift bag of goodies local to Aspen. Bundles Gift Company can help you put together an amazing looking bag. You can also choose to do welcome bags for an extra special treat for your guests. Include sweet and savory snacks, a refreshing drink, water bottles, altitude kits or anything that will make their stay more enjoyable.

Hopefully these ideas helped inspire you for your own favor ideas. Have you picked your favors already? Comment below with what you are doing, we would love to know!

June 15, 2016 |

Aspen Vendor Spotlight: Gather Collective

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When planning a wedding, you want to put all of the different pieces together for one cohesive design. Choosing vendors that fit in to your vision and work well together is an important part of this. GATHER is a unique service with many quality vendors that came out of this idea, where vendors work together creatively and collaboratively.

We spoke to Tara Abbaticchio, owner of Modern West Floral Co., and Katie Baum, owner of EAT catering, about what makes Gather such a unique and special Aspen wedding service.

  1. Aspen Wedding Guide (AWG): What is Gather?

  2. Gather (G): Gather was a vision born out of the desire to work creatively with the people we love the most. We (EAT, Harvest Tables, Modern West Floral Co., and West Side Lighting) all have niche businesses that happen to fall within the event/wedding umbrella, but we wanted to create a “parent” company that allows us to work together on creative events that really fit our style.

    We specialize in intimate gatherings with a purpose – be that learning, wedding celebrations, engaging with family and friends or celebrating life milestones. We work with clients beginning with their initial vision, and help to curate the most special and meaningful gathering based on the client’s style, meaning and purpose. We try not to do anything ‘just because we’re supposed to’ and love the creativity that comes along with each unique client and their reason for celebration!

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    Harvest Co Table

    Photo: Harvest Table Co.

  3. AWG: What are good resources for inspiration, where do you find inspiration for design?
  4. G: As a whole, Gather Collective has many years of experience in the event curation and production business. Each one of us seeks inspiration in different ways, but with a common core – community, love, and perfect simplicity.

    EAT is inspired by local farms and foods takes great pride in the presentation and taste of each meal we create, while at the same time striving to inspire healthful and sustainable eating practices. We believe every element of your event, including the food, should be at the same time simple, joyful, creative, beautiful and delicious.

    Modern West Floral Co. seeks to highlight the beauty of the native landscape around us here in the mountain west. Our floral palette is Colorado grown as much as possible, with an emphasis on the form and architecture of the plant rather than jumbles of tropical flowers you might find in the standard floral industry.

    We find inspiration in nature and in the landscape and flora silhouettes that surround us in this beautiful place. With Harvest Tables’ beautifully handcrafted in Lyons, Colorado from reclaimed wood from Colorado barns. Gather also has supply of additional rental items – stemless wine glasses, vintage dinnerware, & silver plated silverware.

    To lighten up your space indoor and out, West Side Lighting is able to make your event space beautiful and unique. Gather has the ability and passion to work together to combine all of these elements into one beautiful package personalized to each client. It is important to us that we build relationships with our clients and our vendors so that each event is executed with passion.

    Ruffled - photo by Our Love is Loud http://ruffledblog.com/lyons-farmette-bohemian-wedding

    Photo: Our Love is Loud

    Ruffled - photo by Our Love is Loud http://ruffledblog.com/lyons-farmette-bohemian-wedding

    Photo: Our Love is Loud

  5. AWG: What are some of your favorite ways to personalize the wedding day?
  6. G: We are a true farm-to-table company that believes in sustainable practices when curating an event – we “shake the hand” of our farmers, we are friends with our purveyors and vendors, we connect with people, which makes our events extra special. We learn about our clients and their guests – we take time to hear their vision and implement it.

    Some of our favorites:

    1. Incorporate family heirlooms into the decor.
    2. Fabric napkins to suit your style (that you get to keep!)
    3. Wedding menus personalized around palate and favorite foods.
    4. Using seasonal and locally grown and sourced foods, flowers, and decor.
    5. Intimate gatherings for the bride or groom and their loved ones into the event schedule around creative crafts or classes that allow guests to connect in other ways than around the bar.

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    Ruffled - photo by Our Love is Loud http://ruffledblog.com/lyons-farmette-bohemian-wedding

    Photo: Our Love is Loud

    Booking the experienced professional wedding vendors of Gather for you wedding day will truly make your wedding one-of-a-kind. They work with you to create a special and meaningful event based on your own unique style and needs.

    Interested in learning more about Gather? Visit their website or contact them.

    Many thanks to Tara Abbaticchio and Katie Baum for their contributions to this blog post.

June 6, 2016 |

Red, White and I Do: 4 Patriotic Aspen Wedding Ideas

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Are you getting married on the 4th of July, or do you desire an Americana style wedding? Here are some sophisticated ways to put a chic twist on the patriotic red, white, and blue.

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Photo: Jeff Loves Jessica via Style Me Pretty

1. Dress festive

Bridesmaids: Have your bridesmaids wear blue, red or a combination of the two. Add in pops of red in the flowers or stick with all white. Use nautical stripe blue and white ribbon around the bouquets.

Groomsman: Wear navy suits with red ties or bowties. A fun detail is to have the guys all wear American flag socks.

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2. Bold décor

Add in some pops of red, white, and blues and mix in patterns like stripes, ikat, plaid, checks, polka dots or floral.

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Photo: Rustic Wedding Chic

3. Have fun with food

Be creative with your wedding menu by serving typical American foods. Mini apps can include mini burgers/hotdogs, mini pb&j sandwiches, grilled cheese with tomato soup shooters, baked mac and cheese balls, and more. Serve lemonade and iced tea in mason jars with striped straws, have signature cocktails that fit the patriotic theme.

For dessert you could serve mini pies, a naked cake with berries, red velvet cupcakes or even cookies. Late night s’mores are a fun treat if you have a bonfire or fire pit at your venue.

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Photo: Lindsay Docherty Photography via the Knot

4. Light it up!

End your celebration with a bang! Fireworks or sparklers make a fantastic ending to your 4th of July or Americana themed wedding. Or a fun favor idea is these super cute confetti poppers.

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Photo: Alice & Lois

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Photo: Ruth Eileen via Style Me Pretty

Bring on the flags, sparklers, and festive red, white, and blue for a perfectly patriotic 4th of July wedding! Are you having an Americana wedding? Share your favorite details and ideas below!

May 30, 2016 |

Destination Aspen: Tips for Planning Your Out-Of-Town Wedding

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Aspen is a gorgeous location for a destination wedding. If you are from out of town, whether a few hours drive or a plane ride away, it can be challenging. There are a few things you can do to make the planning process easier on you.

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1. Hire a local Aspen wedding planner. Having a professional wedding planner familiar with the area will be extremely valuable during the planning process. Your wedding planner can help recommend vendors and ideas. Additionally your planner may be able to attend appointments on your behalf.

2. Research, Research, Research. Use Aspen Wedding Guide to find the best vendors and venues in the Aspen area.

3. Take a wedding planning trip. Whether for a weekend or a week, a trip to your wedding destination is obviously important. Try to schedule all vendor meeting during this trip. You will likely want to see your venue in person, taste your food, try cake flavors, meet your florist and other vendors.

4. Utilize technology. If you need to have a vendor meeting and being there in person isn’t feasible, there are plenty of tools that you could utilize for communicating including Skype or FaceTime.

5. Arrange Accommodations. Plan these details far ahead of time so that you know where you will be staying for the days before and your wedding day. Booking a hotel block for your guests is also a good idea. Many hotels will give discounted rates to your group and you will keep everyone close by. Since you are from out of town, it may be a good idea to rent a house or condo near your venue. You likely will have decor and other stuff to store.

6. Welcome your guests. Since you are from out of town, likely many of your guests will be traveling to attend your wedding. Make your guests feel at home with welcome bags and set up a shuttle to take your guests from the hotel to your wedding venue.

Planning a destination wedding can be more difficult than having one close by, but if you stay organized you can make your out of town go off without a hitch!

May 20, 2016 |

Aspen Vendor Spotlight | ASC Catering

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The food is one of the most important pieces of a wedding day for many couples. ASC Catering, is the premier catering service for Aspen Snowmass. ASC Catering offers many options for catering from formal to informal, intimate to large galas.

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ASC Catering offers six different on-mountain venues all with spectacular views. Whether you want an intimate event or a larger gala, their venues can accommodate 60-300+ people. The rental is for five hours and includes chairs, tables, china, glass, silverware and more. From a fancy meal to casual BBQ, their topnotch chefs will provide a spectacular culinary experience to achieve your vision. Your wedding guests will rave over the food and service.

We spoke to Eva Pekkala, Director of Catering, at ASC Catering to learn what makes this catering service unique.

Majestic Mountain Setting

All of the venues that ASC Catering works at has stunning views. Cliffhouse looks down at the valley with clear views of Pyramid Peak. Elk Camp is a beautiful modern spot in a forest overlooking the hills of the valley. And for those getting married at Aspen Highlands can enjoy the very unique experience of riding a snowcat to Cloud Nine.

Eva says, “Being located on-mountain, the natural beauty of our venues lends itself to a serene and relaxing environment, allowing our guests to genuinely enjoy themselves.”

Unique, Custom Culinary Options

You likely have an idea of what you want to serve on your wedding day. ASC Catering can accommodate specific requests and offer you a menu that will amaze your guests. The options are endless!

“We are a full-service catering company with cuisines and styles of dinner that are completely customizable to all tastes. We lead the charge on sourcing sustainable, local, organic produce. We welcome customizing menus from all different cuisines from Farm to Table, Indian, Argentinean Asada-style feasts to St. Bart’s Nikki Beach themes. We can do sit-down dinners, stations, buffets, small plates reception. We also have the unique offering of the Sled, a customizable on-mountain food truck experience that can feature late night snacks like sliders, house-made ice cream, chicken & waffles – anything you can dream up!” shares Eva.

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Professional Experience

Having experienced and knowledgeable caterers is an invaluable resource to utilize on your wedding day. Your caterer will handle all of the details regarding planning, cooking, presenting, and serving your food. Your caterer can take your requests (in term of budget, taste, creativity) and come up with a menu perfect for your event. Additionally, having a professional staff on hand during your reception will ensure that everyone will be served at a reasonable time and everything runs smoothly. Your Aspen wedding caterers will ensure things run smoothly and you and your guests are well fed and happy.

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The Wow Factor

The typical wedding held at the Aspen Snowmass wedding venues will be a late afternoon wedding ceremony with a dinner at sunset and dancing under the starry mountain skies. Wow your guests with delicious wedding cuisine and the gorgeous mountain views found at the six different venues. With many options to choose from, you will be able to find the perfect Aspen wedding venue for your special day. Everything will tie together to create a cohesive design and a “wow” worthy event.

“I love it when clients accentuate the natural beauty of our mountain landscapes with thoughtful rustic décor like burlap linen, birch accents (candle holders, etc), wild flowers, customized blankets by the fire, customized sunglasses at the outdoor ceremony. We also offer beautiful modern architecture at several of our locations like Elk Camp and Merry-Go-Round that can be accentuated with more modern décor touches.” Eva adds.

Booking ASC Catering and the beautiful venue options at Aspen Snowmass for your special day will truly make your wedding one-of-a-kind. They offer unmatched culinary expertise, stunning views, and many options for beautiful wedding reception and ceremony spaces.

Interested in learning more about ASC Catering? Visit their website or contact them.

Many thanks to Eva Pekkala for her input for this blog post.

May 5, 2016 |

Spring Showers- 6 Rainy Wedding Day Tips

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Springtime weather in Aspen can be unpredictable. Lately we have had freezing weather with rain (and snow!), and sunny 60 degrees is also on the forecast. While you can’t foresee what the weather will be like on your spring wedding day, you can plan ahead in case of inclement weather. P.S., it is considered good luck if it rains on your wedding day!

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  1. Purchase fun rain accessories!
  2. Find some adorable rain boots and umbrellas that match your wedding color. Not only will these protect you from the rain, wet grass or mud, but they will be really cute in photos.

  3. Make a plan and stick with it.
  4. It is your wedding day, if it is your dream to have an outdoor ceremony then do it! Tell your guests to bring umbrellas, or supply them. Have them plan on standing the whole ceremony to avoid getting wet. You can also purchase a tent or if you have a tent, coverings for the side. If this isn’t for you, then go with the inclement weather plan and move the ceremony inside. Many brides agonize over this decision only to spend lots of time thinking about it, leading to stress. Wavering between inside and outside can also be difficult for vendors that have to move things to decorate the space. Make a decision with help from your planner, venue and fiancé and stick with it!

  5. Embrace it.
  6. Although it may not be the sunny day you envisioned, embrace it. You will be getting a little wet, so be adventurous and get amazing photos! Is there anything more magical and romantic then kissing in the rain??

  7. Be flexible with the timeline.
  8. If the weather finally lets up, you may want to head out to shoot more photos. If you are flexible with the timeline, you can change things up for a few minutes.

  9. Waterproof your makeup.
  10. On a rainy wedding day, your makeup is vulnerable. Rely on the pros to keep you looking fresh all day. If you makeup artist is able to, book her for a few extra hours so that she can touch you up. Use waterproof/water resistant makeup. Many brides opt for the airbrush look. Also use waterproof mascara and eyeliner. Be careful not to rub your eyes if they are wet to avoid smudges. For your hair, now is a great time to rock a gorgeous up-do. A chic chignon or bun will keep your hair from getting frizzy when it gets wet. If wearing your hair down is a must for you, opt to have a style you can take from up to down (once you are inside) or wear it half up and half down.

  11. Trust your vendors.
  12. All of your vendors can help you with coming up with a plan if it rains. Your photographer can help with finding spots for photos and your planner can help relocate everything indoors. Even if your wedding day doesn’t follow your exact plan, plan B will be just as amazing! Relax and let the professionals take care of the details.

Rainy weather on your Aspen wedding day can be amazing! From gorgeous photos to fun accessories, make the most of less-than-ideal weather. Plan ahead, and inclement weather will not dent your wedding day plans.

Photos via Sarah Rhoads Photography, Erik Clausen and Ryan Este Photography.

April 28, 2016 |

How To: Hiring Aspen Wedding Vendors

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Your Aspen wedding “team,” made up of all of your vendors is a crucial part of your wedding. Together, they will make your day happen. With so many wonderful Aspen wedding vendors out there, it can be a very overwhelming process to begin to book your various vendors. Narrowing down the field will help you make decisions.

Here are some tips for what to consider when deciding whether a vendor is “the one.”

What wedding vendors do you need?

  • Wedding Planer or Day of Coordinator
  • Photographer
  • Venue
  • DJ
  • Caterer
  • Videographer
  • Officiant
  • Florist
  • Stationer (invites and paper supplies)
  • Transportation
  • Rentals (if necessary, linens, dishes, chairs, tables, tent, décor etc.)
  • Cake/dessert
  • Makeup/Hair stylist

What are the key factors to consider? 

  • Consider your budget. This may seem obvious, but you want to book vendors that you can afford. Before you begin, plan out how much you are hoping to spend on each vendor, and the realistic costs involved. Before booking, make sure you are aware what the total amount will be (including hidden fees) and when you will need to make these payments.
  • Make sure they are available on your date. This is important because obviously you don’t want to meet with a potential vendor only to find out that they are booked on your wedding day! Find out before setting up an appointment if they are available. Because many vendors book the most popular wedding dates months in advance, begin planning as soon as possible to get your vendors reserved.
  • Consider your wedding location. Is this location within the area that they work? Or is traveling an option? You will want someone that is familiar with your venue, even better if they have worked wedding there before. Having a wedding vendor from the area can also be helpful, especially if you are planning a destination wedding.
  • Does their style fit with your vision? This one doesn’t apply to every vendor, but for some of them it is important that their style reflect what you want. Photographers, florists, and venues especially. Looking at their work can give you a good idea of what their style typically is whether traditional, modern, rustic, formal etc.
  • What are people saying about them? One of the first places you went to check out wedding vendors was probably online. Visit potential vendors’ websites, social media spaces and review sites. Get a feel for how they interact with current or past brides/grooms. Do the couples seem happy with their services? Is there a lot of positive feedback? Keep in mind that every business will have someone that was unsatisfied, but if there are many really negative reviews you may want to avoid this vendor.
  • How are their communication skills? Communication is key during the wedding planning process. If you are unable to get ahold of them even before your initial consult, this could hint at frustrations to come. When meeting with vendors, ask them about how often you should expect to hear from them, realistic expectations about how long it will be for email responses, how much communication they do throughout the planning and if you will meet in person at all. All vendors are different and it depends on what type of services you are getting, but it is important to be aware of this beforehand.

What are qualities to look for in a wedding vendor?

  • Personality- You will be working closely with these people on your wedding day, you want to hire people that you enjoy being around, trust, and get along with.
  • Experienced- Trust that they have the skills to do a great job.
  • Good reputation- Do your other vendors know them? Have they worked together before? Have they worked at your venue before? Do they have past work you can see? Do they have an active online prescence with good reviews?
  • Helpful- You want a vendor that will be a great resource along the way. They should be interested in helping you have a great wedding day. If they seem to care only about how everything affects them (timing, time spent, money, etc.) you may not want to book them.
  • Good communicator– As we discussed above, communication is key.
  • Problem solver– You should trust that if something happens on the wedding day that they will do their best to come up with a solution to fix it.
  • Strong attention to detail- the details are important, you want vendors that will thing of even the littlest things to make your day special.
  • These are just a few of the important things to consider when booking your aspen wedding vendors. What is the most important thing for you when choosing your vendors?

    Photos by Robin Proctor Photography.Robin Proctor Photography

April 22, 2016 |

Why Hire A Wedding Planner?

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Congrats on your engagement! You are probably caught up in the excitement (and the sparkly rock on your finger!). Although you may be eager to get going with the planning, it can be hard to know where to begin. Hiring a wedding planner (or day of coordinator) in the beginning planning stages can help you stay organized and stress-free.

We spoke to Aspen wedding planner Jane Floyd, of Always Aspen with Jane Floyd, for tips on hiring a wedding planner and why you should hire one for your aspen wedding day.

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Why should you hire a wedding planner?

  1. Experience

    Jane says, “Your planner should be a professional with extensive knowledge and significant experience.”

    While you have likely never planned a wedding before, wedding planners and day of coordinators have experience planning many weddings. They know a lot of details that may slip through the cracks if you were planning on your own. They can help to ensure your wedding day runs smoothly and all details are executed.

  2. Vendor relationships.

    “Rely on your planner to find the perfect vendors, musicians, menus, and just about everything,” explains Jane.

    Choosing the perfect Aspen wedding vendors to execute everything from food to flowers is crucial. You want to find people that fit with your budget and style. Also, it is important that you work well together. Your wedding planner can share vendors they recommend and have worked with in the past. They can also help you find vendors for specific needs. Having connections can be beneficial to you because you may get discounts and vendors enjoy working with wedding planners that they trust.

    Additionally, a wedding planner can help you create a budget and help you find vendors and recommend items that fit into your budget.

  3. Handling logistics.

    Jane says, “You want to enjoy this special day! Hire a wedding coordinator to handle all logistics with vendors and the wedding party to ensure everything runs smoothly.”

    Your Aspen wedding planner can help you draft a timeline for the day of your wedding, so that everything will run smoothly. Your wedding coordinator can help you with realistic times for all pieces you want to include for you wedding day. They can also help with contacting vendors prior to the wedding day to make sure nothing is forgotten and that your vendors are aware of the time they need to be there and what they are responsible for.

    If anything goes wrong during your wedding, your coordinator will step up to create a solution. It is inevitable that something will stray from the plan, but with a professional and experienced team of vendors including your wedding planner, they should be able to fix the problem. Most likely with you not even knowing about it! You don’t want to have to worry about anything on your day, and having a coordinator or planner will allow you (and your guests) to relax and celebrate.

  4. Achieving your vision.

    “It’s all in the details.” Jane Floyd

    Whatever your vision is for your wedding day, your wedding planner can help you achieve the style that you desire. If you have no idea where to begin and are overwhelmed by the details, your wedding planner can help you figure out the look you want.

    The attention to detail is what will make your wedding really special. Every wedding has a dress, flowers, venue, food, music, etc. Wedding planners will help you make your wedding memorable by listening to your dreams and making them a reality.

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    I can’t hire a wedding planner because….”

    1. I can’t afford one.

      Jane answers, “This is money well spent for even a minimum amount of service.” Hiring an Aspen based planner will ultimately save you money because of the special pricing that I can provide through numerous business contacts.”

      Many people choose to forgo hiring a wedding planner because of budget constraints. However, your planner truly organizes the whole day. A planner can save you time and money. They can help you create a budget, and then recommend amazing Aspen wedding pros that fit with your budget.

    2. My friends and family are helping.

      Jane asks, “Are your friends and family going to attend the wedding? If so, why not treat them as special guests and allow them to enjoy the celebration rather then “working.”

      One of the main goals of a wedding planner is to allow you to relax and enjoy your day without worrying about the details. If your parents, family members or friends have to set up décor, check on vendors and keep you on your timeline they will be stressed and not able to enjoy your wedding!

    3. My venue already has a coordinator.

      “This is great. On site venue coordinators will oversee the “workings” of the venue.”(Jane)

      Venue coordinators are great resources. However, their responsibilities surround the venue. Showcasing the venue, food and beverages, catering needs (if a part of venue), setting up tables and chair, payment and final invoices. A wedding planner or day of coordinator will work on all aspects of the wedding.

      Hiring a wedding planner or coordinator is so important!
      We would like to sincerely thank Jane Floyd for her contribution to this post.

      Always Aspen with Jane Floyd has designed, planned and coordinated hundreds of weddings, social events, and corporate retreats, not only in Colorado, but worldwide.

      To contact here visit her website here, or email jfloyd@janefloydassociates.com.

April 12, 2016 |

How To: Wedding Seating Assignments

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You’ve been planning your Aspen wedding for months, your RSVPs are back and now is the time to tackle the dreaded wedding seating chart. There are many options for setting up the tables, whether you want long tables or rounds. Here are some tips for getting through the wedding seating assignment process easily.

 

1. Decide whether you want to assign tables or both tables and seats. We highly recommend assigning tables. Although some weddings are informal, when meal time comes the chaos of finding a seat when you have no assigned spots can be hectic. Additionally, you may have people moving chairs to join tables so some tables will have 12 and others only 8. Guests will appreciate having an assigned table. However, assigning specific seats is optional. Assigning wedding seats can be helpful when having a plated meal so the caterers can easily see who ordered what meal. If you decide to assign seats you will need both escort carts at the reception entrance (or a seating chart) and place cards at the table.

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Photo: Robin Proctor

2. Head Table or Sweetheart Table? Another thing to think about is whether you want to sit at the center of a long table with your wedding party (and maybe their significant others), or if you want to have your own table with just the two of you.

3. How many guests you will have at each table? First of all, determine what type of tables you will have and how many you need. Let’s say you have 100 guests, you could decide to have 10 tables of 10. Another option is to have a mix of tables of 8 and tables of 10. If your venue has tables already, they likely are the 72 inch rounds. These can fit 10 people. If you have 60 inch rounds it would be more like 8. Farm tables (10′) can seat 10-14 people. If you have Chiavari chairs you can fit more because the chairs are very narrow, however you want to consider the table will be full with decor, plates and cups, and more so it can get cramped with more people.

View More: http://robinproctorphotography.pass.us/aspenweddingsbyrobinproctor

Photo: Robin Proctor

4. Create a layout of your floor plan. A great way to see how everything will fit in the room is to create a rough sketch of the room and where everything will go.

Once you have the tables laid out and labeled, it will be easy to see where to put everyone.

5. Assign Tables. You will need your entire guest list (need tips for creating the guest list? Go here.) and either a pencil, sticky notes or an online program that will allow you to easily change things if needed. Start with your families. The parents should be close to the head table. You can either choose to seat the parents and grandparents from both sides together, or have a table for each side (with their relatives or friends). You can get feedback from the parents if you need help deciding. If your parents are divorced you will want each parent (and spouse) to host their own table. For the head table, you can choose to include only the best man, maid of honor and their spouses and seat the rest of the wedding party at a separate table. Or you can have everyone at the table. Begin grouping people together by how you know them. For example, church friends, work friends, relatives on brides side, relatives on grooms side, college friends… etc. Avoid seating people together that have a bad history, you don’t want drama at your wedding. Always seat married couples together at the same table. Children should sit with their parents, or you could designate a kids table. For friends, if your group is large you may need to split into two or more tables. If you are inviting work friends you can have a table for “work.” For single friends, you can choose a table of all singles, or mix half single friends with married couples. Never put only one or two singles at a table with couples. Try to avoid a table with all strangers as well. Lastly, seat younger guests closer to the music and older guests farther away. Keep in mind, you can’t make everyone happy. Just do your best to put the tables together.

Photo: Somethingturquoise.com

Photo: Somethingturquoise.com

6. Assign Seats. If you wanted to assign particular seats at the table, then you can do that now. Keep in mind you will need to make place cards and have someone (wedding planner or coordinator, caterer) put them out at the correct spot.

7. Create the Seating Chart. You have a few options for letting your guests know their tables.

  • Escort Cards- Have a card for everyone with their name and table number. You could also attach these to a favor as well. One fun idea is have glasses of champagne lined up with each persons escort card attached. They can grab the champagne and be ready for the toasts. Arrange the cards alphabetically by last name, not by table.
    Photo: Minted.com

    Photo: Minted.com

  • Seating Chart- This is the easiest way. Make sure to list people alphabetically and not sorted by tables. This makes it easier for people to find their names quickly. Another great idea is to have a small map showing the table layouts. It can be difficult, especially when tables have names in addition to numbers.
    Photo: Rusticweddingchic.com

    Photo: Rusticweddingchic.com

We hope this guide to creating your table assignments and seating chart was helpful. Although this part of wedding planning can be stressful, don’t worry about it too much. If you still have questions about the seating, feel free to comment below.

April 1, 2016 |

Aspen Venue Spotlight | Aspen Meadows Resort

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Aspen Meadows Resort, a Bauhaus-inspired boutique hotel, has been voted a top events locale and we can definitely see why. If you are still trying to find your perfect Aspen wedding venue, we suggest taking a closer look at this stunning choice.

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With sweeping views of the Rocky Mountains, Aspen Meadows offers a quintessential Aspen experience. The mountains are the perfect back drop for saying “we do.” Located on the Roaring Fork River with views of the Rockies, this spot is truly perfect for your wedding.

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We spoke with Jason MacEachen from Aspen Meadows to learn more about the special things about this amazing aspen wedding venue.

What makes Aspen Meadows a memorable wedding venue?

Aspen Meadows offers personalized planning services. The goal is for their brides and grooms to have a day that is worry-free. Aspen Meadows offers a seamless transition throughout your day, with their wedding packages covering all day, and the option of different spaces for each of part of your wedding. The various spaces can accommodate up to 350 guests, so it is a great location for all wedding sizes from intimate to grand.

 The typical couple will start off their celebration with an afternoon ceremony in Anderson Park, cocktail hour in the Barksdale Lobby and then dinner and dancing in the McNulty Ballroom. The perfect celebration of life ties in Aspen’s natural beauty with grand contemporary style.

The Ceremony

During the warmer spring and summer months, you can head outdoors for your ceremony. One option is Anderson Park, an open meadow with magnificent views of Aspen Mountain and is surrounded by beautiful aspen trees. Another place for a ceremony is the stone paver Merrill patio, which also boasts stunning mountain views.

Merrill Patio

 

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The Reception

If you desire an indoor venue, the McNulty Ballroom is a beautiful location with large floor-to-ceiling windows showcases the outdoor mountain views, bringing outside, in. With a sophisticated contemporary style, the room is a blank canvas offering you room to transform the room any way you wish.

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The Resort
Aspen Meadows is a luxury hotel with over 40 acres located in the historic West End of Aspen. It will be convenient for you, your wedding party and your guests to stay for the entire weekend and enjoy easy travel to the wedding festivities and the many amenities this hotel has to offer. The 98 spacious guest suites have contemporary décor and provide comfort with beautiful views.

Aspen Meadows is truly a one-of-a-kind wedding venue offering luxury and comfort to ensure you and your significant other have a flawless wedding day. With exceptional service, extensive offerings, many options and beautiful spaces for all of your wedding day events, Aspen Meadows will provide a memorable wedding.

Interested in learning more about Aspen Meadows Resort? Visit their website or contact them.

March 28, 2016 |
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